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Policy Data

Accurate and timely Policy Data is foundational to Pennsylvania’s workers’ compensation system. Policy Data reporting captures detailed information on workers’ compensation policies written in the Commonwealth and serves as the basis for data quality, system oversight, and actuarial analysis.

Complete and accurate policy submissions enable PCRB to validate coverage, support downstream data calls, and respond effectively to regulatory and industry needs. 
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Who Must Report

All PCRB member carriers authorized to write workers’ compensation insurance in Pennsylvania are required to report Policy Data. Submissions must include all applicable workers’ compensation and employers’ liability policies with a Pennsylvania jurisdiction.

Key Dates

Policy data must be submitted monthly. 
Policy records are due by the close of the month following the reporting period, in accordance with PCRB reporting specifications. 

Policy Data Manager (PDM)

Access to PDM application enables carriers to enter, edit, submit, and monitor policy information per reporting guidelines.

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Basic Manual

Review reporting requirements, data elements, definitions, and submission procedures.

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Electronic Submission Guidelines

Learn about electronic submission procedures to ensure policy data meets PCRB technical specifications and formatting standards.

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11/04/19

PDM Edit Matrix

View listing of the edits performed by PDM.

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06/01/25

Policy Data Validation Results

Learn how to access your policy data validation results electronically.

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12/15/15

Policy Inquiry Form

Submit questions directly to the policy department regarding a specific risk or file.

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Need Help

We are committed to making the reporting process clear and manageable. For support with Policy Data Reporting, email policyreporting@pcrb.com or call 215-320-4500.